Avatar Button

To get started, configure your profile by clicking on the avatar button. Here, you can set your profile picture, write a status message, provide contact information, and update your profile details. Additionally, you will find various other options available in this section. For a comprehensive guide on how to configure your profile, please refer the following steps.

1. The logged-in users’ avatar (if available) is displayed on the top right corner of the application.

2. The header of the avatar button contains information about the user.

   • Profile picture
   • Name
   • Department
   • Status
   • Status message

3. The avatar button contains the below options also.

   • Questionnaire
   • Profile Info
   • Contact Info
   • Mood
   • Focus
   • Share Page
   • Setup Multifactor Authentication
   • Custom Link
   • Download Desktop App
   • Logout

Set profile picture

Make a memorable first impression by setting a profile picture that represents your unique identity. Stand out from the crowd and let others recognize you at a glance.

1. From the avatar button, click on the profile picture button.
2. In the “Change profile picture” popup window that opens, click on the Upload Picture button and select the desired picture.
3. Then click on the Save button.
4. If you want to delete a profile picture, Click on the Remove Picture button and Click Save.

Set Status Message

Share your current thoughts, or even a catchy tagline with a captivating status message. Express yourself and let others know what’s on your mind.

1. Navigate to the Avatar button > Set Status Message button.
2. Enter the status in the text box that appears and click the save button.

How to change availability status?

Control your availability and let others know when you’re ready to connect. Learn how to change your availability status effortlessly and ensure effective communication.

1. You can set your availability status to others such as “Available”, “Away”, “Do not disturb”.
2. Navigate to Avatar button > status button.
3. Select the availability status from the drop-down list.
4. If you select Do not disturb, a red circle will appear around your avatar.

Create Profile Info

Provide essential information about yourself in your profile. From professional details to personal interests, create a comprehensive profile that showcases who you are.

1. Navigate to the Avatar button.
2. Then click on the Profile Info button. This will take you to the Profile info page. This page contains the below options.

1. About

1. In this section, you can briefly describe yourself.

2. Enable mentorship

1. If you want to share your knowledge with others, you can enable this button. It will be enabled by default. You can turn it off if necessary.
2. By enabling this, others will be able to add you as a mentor.

3. Share your calendar

1. By enabling this, others will be able to see your calendar.

4. Overview Tab

1. Here you can add skills, Interests, desired skills, and mentors.

How to Add Skills?

1. Click on Add button.

2. Skill details pop-up window will appear.

3. Enter the first few letters of the skill you want to add, then choose it from the dropdown list that appears. Then select your level from the Level checklist.

4. Click on the Save button. A new skill is added successfully.

How to Add Interests?

1. Click on Edit button.

2. An editable text box will open.

3. Enter your interests and press Enter Key.

4. Click on the save button. New interests are added successfully.

How to Add Desired Skills?

1. Click on the Edit button.

2. An editable text box will open.

3. Enter the first few letters of the skill you want to add, then choose it from the dropdown list that appears.

4. Click on the Save button. A New Desired skill is added successfully.

How to Add Mentors?

1. Click on Add button.

2. Add Mentor window will appear. This window contains a list of people who want to be mentors.

3. Select the person you want to add from the list by clicking on the + Add as mentor button. It can also be filtered by name, title, skills, level, and location.

4. After clicking on the + Add as mentor button, click the yes in the confirmation popup window that opens.

5. As soon as it is added, a notification will be sent to the mentor’s email address. Until the mentor accepts it, the status will be pending.

How to accept mentor request?

1. Navigate to Avatar Button > Profile info. Then scroll down and find the new request in the mentee section.

2. Click on Accept button, then click yes in the confirmation popup window that opens.

How to set up a meeting with a mentor?

1. A meeting with the mentor can be scheduled if the mentor’s assistance is required in any situation. Click on the mentor’s name

or

3. Navigate to My Office > Company Hub > Discover.

4. Then search the mentor’s name in the window that opens and click on the View Profile button.

5. Then, in the profile information window, choose a date and time from the available sessions. After you have chosen a time, click the Confirm button in the popup window that appears.

6. The mentor will receive the notification of the meeting by mail. He can accept it and confirm the meeting.

5. Projects Tab

It is useful for viewing current and previous projects.

6. Circles

This function displays the profiles that have been added to my circle.

Setup Contact info

Welcome to the Contact Info section of KloudHybrid! Here, you have the opportunity to configure various general information options that will enrich your communication and collaboration experience. The information you provide in this section will be displayed on your profile card, allowing others to easily access and connect with you.

1. Navigate to Avatar button > Contact Info.

2. Within the Contact Info section, users can configure various general information options to enhance communication and collaboration.

Phone and Mobile Numbers:

Users can input and configure their phone and mobile numbers, ensuring that their contact details are up to date and readily available for communication purposes.

WhatsApp:

Users can now configure their mobile number specifically for WhatsApp communication. This enables seamless communication through the popular messaging platform.

Teams Email:

Users have the option to configure their email ID for Microsoft Teams. By doing so, they can ensure that their Teams-related communication is streamlined and connected to their preferred email address.

Zoom Link:

The contact info section now includes the ability to configure a personal Zoom link. Users can set up their unique Zoom link, making it easy for others to join Zoom meetings or video conferences with them.

Skype ID:

Users can configure their Skype ID within their contact details. This allows others to connect with them directly through Skype for instant messaging, voice, or video calls.

Slack URL:

The contact info now provides the option to configure a direct message URL for Slack communication. Users can enter their Slack URL, enabling others to initiate direct communication with them on the Slack platform.

UnivergeBlue Link:

Users can configure their personal meeting link for UnivergeBlue meetings. This allows for easy access to UnivergeBlue meetings by sharing the personalized meeting link.

Google Meet Link:

Within the contact info, users can configure their personal link for Google Meet communication. This link can be shared with others to quickly join Google Meet calls or conferences.

Zoom Phone Number:

By adding your Zoom phone number to your contact info, you enable seamless connectivity, ensuring that colleagues, clients, and partners can easily reach out to you whenever needed. Whether it’s for quick discussions, important updates, or collaborative projects, having your Zoom phone number readily available streamlines the communication process and fosters efficient collaboration.

Meta Workplace:

Users can now include their Meta workplace link as part of their contact details. This allows for easy access and navigation to their Meta workplace, promoting collaboration and communication within the Meta platform.

Use of Mood Button

Discover the power of the Mood Button and express your emotions through your avatar. Learn how to use this feature to enhance your communication and interaction.

1. You can record your real-time feelings here. And every time you log in, a default mood pop-up opens up where you can record how you feel about your day.

Setup Multifactor Authentication for user

Protect your kloudhybrid data with an added layer of security. Set up multifactor authentication to ensure your account remains safe and secure.

1. Multi-factor Authentication (MFA) is an authentication method that requires the user to provide two or more verification factors to gain access to a “Kloudspot Hybrid work”. Rather than just asking for a username and password, MFA requires one or more additional verification factors, which decreases the likelihood of a successful cyber-attack.
2. This is useful for users who login with their username and password without the help of external authentication.

3. To activate it navigate to the Avatar button > Setup Multifactor authentication.

4. Then the QR code will open.

5. Scan your QR code on your Google Authenticator App.

6. Enter the first verification code from the Google Authenticator App.

7. Click on setup.

8. After you have been authenticated, you will be prompted for the MFA Passcode every time you log in. You can get it from the Google Authenticator app and use it to log in.

Focus Mode

Boost your productivity and minimize distractions with Focus Mode. Learn how to utilize this feature to create an optimal working environment.

1. The focus mode can be used when the work requires more focus.

Activate Focus mode

1. Click on the Focus button from the avatar dropdown menu.
2. From the dropdown list, choose the time when the focus should be on.
3. Click on enable button to enable focus mode.
4. The user’s status will change from “available” to “Do Not Disturb” while in focus mode, in all connected apps.

Share the Hybrid workspace page to KloudDisplay

Overview

Collaborate and showcase your work by sharing the Hybrid workspace page to KloudDisplay. Discover how to seamlessly integrate your workspace with others.

Get the share page URL

1. To get the share page URL, you can use the Share page button.
2. To do so, open the page to be shared and then select the Share Page option from the avatar button.
3. In the popup window that opens, add the user credentials of the person to be shared and click the Share button. Immediately the KloudDisplay URL will appear. You can copy it and save it somewhere else for future use.

4. After receiving the URL, the next step is to log in to the KloudDisplay platform.

5. There are basically 3 steps here.

   • Create a Resource
   • Add Resources to a Template
   • Publish Template to a Display Terminal

Create a resource

1. Login to your KloudManage account to create a new resource.

2. Then, Navigate to DISPLAY TERMINAL > RESOURCES. Then click on the Create New button.

3. In the window that opens, enter the resource Name, and select WebPage as Type. Then paste the URL we copied earlier in the URL column and click the Save button.

4. New resource added successfully.

Add resources to a Template

1. Navigate to DISPLAY TERMINAL > TEMPLATES. Then click on the Create New button.

2. In the window that opens, enter all the information.

   Name: Enter the names of the template.

   Display Type: Select the resolution from the dropdown list.

   Background color: Select background color.

   Priority: Select the priority from the dropdown list.

   Orientation: Select the display orientation and Type.

3. Click the Add Region button to add a region. Then click on the Edit button to edit the region property.

4. The resource can be added in the Region Properties popup window that opens. For that, select the resource we created earlier from the Add a Resource dropdown menu and click the Add button.

5. Then click the Update Region Properties button and save the changes.

6. Finally click on the Save template button to save the template.

7. Click the preview button next to the template to preview the new template.

Publish template to a Display Terminal

1. Navigate to DISPLAY TERMINALS. From the terminal list, find the terminal we need.

2. Then click on the Template button from the action column.

3. In the window that opens, click on the +Add Template button.

4. Then in the popup window that opens, select the template we have prepared earlier from the dropdown list and click the Save button.

5. Once the template is added. Click on the Apply Template button to publish the template.

6. The template is successfully published to the display terminal.

7. This way you can publish a hybrid workspace page to KloudDisplay.

Custom links

Tailor your avatar experience to suit your preferences by adding custom links. Directly access your favorite websites or resources with just a click.

1. Click News Button. It will take you to the news feed section. There you can read RSS and company specified news.

   Note: These buttons can be configured by the admin. Admin can add the required quick links using Advance settings. Refer to the KloudHybrid Administrator Guide for more details.

Ookla Speed Test

1. Click the Ookla Speed test button. This will take you to a page where you can test your internet speed.

2. Click Go button. You can test your internet downloading and uploading speed here.

Download and install desktop App

Take your avatar experience to the next level by downloading and installing the desktop app. Enjoy enhanced performance and convenience with easy access to all features.

1. With this you can install the hybrid application on your laptop/personal computer. See How to install KloudHybrid application? section for more information.